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Scheduling Zoom Meetings Easily in Hubspot

With an ever-increasing emphasis on video-conference calls we have come to rely heavily upon applications such as Zoom, Skype and even Microsoft Teams. Of course with the shift to having meetings online, as with any meeting, there is an associated increase of emails backwards and forwards to arrange them.

We use a couple of really handy app integrations and chrome extensions to reduce the number of emails required to set up our Zoom meetings and these include;

Google Chrome with Zoom Scheduler Extension

With these applications installed scheduling meetings becomes a breeze, adding efficiency and creating time in an otherwise busy schedule.

The Google Chrome Extension takes care of managing diary appointments, assuming you and your teams are using Google Calendar. A similar extension is available for Outlook too (should this be your preferred choice).

The Hubspot CRM and Zoom app integration allows you to turn every meeting booked in your Hubspot CRM into a Zoom meeting. It also automatically adds contacts to your Hubspot CRM if they register for a Zoom webinar, recording how long they stay and attend too.

Hubspot Sales Meeting Tool

In addition to the Zoom meeting scheduler and the benefits it brings, we have found great value in using the Hubspot Sales Meeting Tool as well. This powerful tool allows us to streamline the process of scheduling meetings with clients, customers, prospects, and leads. By providing them with the ability to choose a time that is convenient for them, we are able to cater to their needs and ensure a smooth and efficient meeting experience.

One of the key features of the Hubspot Sales Meeting Tool is its integration with Google and Outlook calendars. This integration allows the tool to automatically connect to our team's calendars and display available meeting slots to our clients. This eliminates the need for back-and-forth emails to find a suitable time and minimises the chances of scheduling conflicts. It also ensures that our team's availability is always up to date, saving us time and avoiding any potential double bookings.

Furthermore, the Hubspot Sales Meeting Tool takes care of all confirmation emails automatically. Once a meeting is scheduled, the tool sends out confirmation emails to all parties involved, including any necessary meeting details and reminders. This not only saves us time and effort but also provides a professional and organized experience for our clients.

The convenience and efficiency provided by both the Zoom meeting scheduler and the Hubspot Sales Meeting Tool have had a significant impact on our productivity. We are now able to easily manage meetings with multiple customers at the same time, without the need for manual intervention. This allows us to dedicate more time and energy to other important aspects of our business, such as product development and customer service.

To see the Hubspot Sales Meeting Tool in action, you can visit one of our web pages where we have published an example. This will give you a better understanding of how the tool works and how it can benefit your own business.

Overall, the combination of the Zoom meeting scheduler and the Hubspot Sales Meeting Tool has revolutionised the way we schedule and manage meetings. It has saved us valuable time, improved our efficiency, and allowed us to provide a seamless and convenient experience for our clients. We highly recommend incorporating these tools into your own workflow to enhance productivity and focus on what truly matters – growing your business.

Nick Spalding
Post by Nick Spalding
25-Aug-2020 10:30:00
I am dedicated to enabling smart success for others, emphasising the power of creative problem-solving and the importance of providing clarity. By leveraging my strengths, throughout my career, I have excelled in diverse roles, thanks to my meticulous attention to detail and comprehensive understanding of business dynamics. You can trust that I consistently deliver value through my experience and expertise.